PhD Advice – How to focus when you write

PrecisionIntroduction – The Need to Focus When Writing

Writing a dissertation is hard!  I don’t mean the research part where you track down and summarize resources.  I’m talking about the actual writing part, which requires synthesis, coherent argumentation and the output of quality content (heck, I’d even settle for any content on most days…)

Focus is the key…

One of the biggest problems to quality output is a lack of focus.  It is soooooo easy to do anything but put one letter in front of the other and turn them into sentences and into paragraphs. Whether it’s e-mails, hunting down additional resources on the Net, fixing a software issue to make writing easier, you name it, all of these things can keep us from our real goals of creating good drafts of sections or chapters in our dissertation.

4 tips to keep your focus on writing

Continue reading

Posted in Organization, Writing | Tagged , , , | 13 Comments

PhD Advice: Software Tip #1 – Transliteration made easy…


Introduction – Transliteration 101

If you are in a Biblical Studies program (or any program that uses an ancient language), you may invariably be forced to transliterate Greek or Hebrew words (or Coptic, Syriac, etc. for that matter).

This may be due to choice (you don’t want to mess with the Greek or Hebrew fonts or you want to make your writing more accessible) or you are simply copying down a reference that uses transliterations.  Whatever the case, it can sometimes be a pain getting down the correct accents and markers.

Keyboard Extension to the rescue

One of the easiest ways to type accents and markers is to simply extend your keyboard.  By doing so, you can use an existing font within your Word processor, which contains all of the appropriate markers to write transliterated words.

For Mac Users it is a matter of heading over to your Systems Preferences, International, Input Menu, and selecting the U.S. Extended Keyboard from the long list.  After that, all you need is a keyboard map to tell you which keys to press to make the appropriate mark.

Detailed Instructions

A thorough explanation can be found here along with a keyboard layout and instructions for inserting those special markers:

For Mac: Extended Keyboard Accent Codes for the Macintosh

For PC: Typing Accents and Special Characters

Conclusion

Essentially, the functionality for transliterating words already exists within your typical word processor.  Extending the keyboard unlocks this functionality and puts those special accents right at your fingertips (assuming you type in the right code, that is! :))

I would love to hear what other researchers are doing to transliterate words in their work.

Happy researching!

 


Posted in Organization, Software Tips | Tagged , , , | Leave a comment

Super advice for aspiring New Testament PhD students

I have been super busy over the past week teaching an intensive Bible Interpretation class (in Lima, Peru of all places).  Thus, I have not been able to make timely updates to this blog.

However, I just ran across a very complete and brilliant article by Nijay Gupta of Seattle Pacific University for anyone who is considering entering a PhD program in New Testament.

He provides sound advice for sizing up the challenge, the difficulty of getting into a PhD program, practical considerations, First Tier vs. Second Tier schools and their associated pros and cons, academic preparation necessary and a host of other important considerations.

The link is below and is well worth a complete and meticulous read for aspiring New Testament PhD students.

http://nijaygupta.wordpress.com/phd-advice/

Your comments are always appreciated.

Happy researching.

Posted in Preparation | Tagged , , , , | Leave a comment

British or U.S. PhD? That depends on your criteria…

Introduction

A question that is often asked in contemplating doctoral studies is, “Which PhD program is better, one from the U.K. (or other dissertation only program) or one from the U.S?  Often, the answers tend to be too simplistic (i.e. the lack of coursework makes one program inferior; or U.S. programs take too long when many folks have already completed a considerable amount of classes.)

Three viewpoints…all valid

The following article entitled, “American versus British PhD Programs…” shares reflections from three different doctoral students: one chose to study in a British program (University of Edinburgh), another chose a U.S. program (University of Chicago) and a third began his doctoral program in the U.S. (Westminster Theological Seminary) but finished in the U.K. (University of Edinburgh).

I think you’ll appreciate each of their perspectives.

A few observations

A few reasons that clearly stand out in two of the responses is the desire to work with a specific scholar or in a particular field of study in which they were interested.  If this is you, this may actually be the determining factor in your choice of schools.

But other factors certainly come into play as each of these students shares:  desire to live overseas, or to work independently or the need for grounding in a particular methodology that requires more coursework.

One factor that was not shared, which may require serious consideration is your prospect for work after graduation.  Some programs are more respected than others particularly if your desire is to work in a secular university vs. a seminary environment. (And assuming you can get your resume in front of the other 200 graduates! :)) Still, this may play a role in your choice of school.

Conclusion

The bottom line is that there is no easy answer when it comes to choosing a PhD program.  A great deal depends on your own personal and professional goals.

Enjoy the article and happy researching!

Happy researching.

Posted in Preparation | Tagged , , , , | Leave a comment

A biblical studies PhD: An empty academic pursuit?

Introduction

Writing a dissertation brings you face to face with quite a bit of scholarly literature (sometimes, when you sleep on your desk like I do, this can be quite literal).

As I’ve pored through reams and reams of erudite books and articles, I sometimes find myself mumbling, “Who the heck cares about this stuff?”

For example…

In my topic in the Book of Acts I have run across the following theories:

  • “Luke” the author of Acts, also wrote 1 and 2 Timothy (Wilson)
  • The Miletus Speech (Acts 20:17-38) and the Jerusalem mob speech (Acts 22:1-21) are actually one speech in reverse order (Budesheim)
  • Luke is fighting against Gnosticism (2nd century movement) when he calls out the wolves in the Miletus Speech (Talbert)
  • All of the speeches in Acts are created by Luke to serve a literary purpose (Dibelius)

And I could go on…

I mean what person is helped, or saved, or encouraged by most of what I have to read to receive my PhD credentials?  How is sifting through various obscure and competing theories adding to my ministerial capital?  Well, I’m glad you asked (or am I the one who is asking?)

4 Thoughts on this dilemma…

In trying to reconcile these things in my mind, I’ve come up with a few random thoughts.  These are not well formed by any means, but they do represent and evolving theology of academic inquiry, if you will:

  1. Don’t become enamored with academic studies – First and foremost you must remember that all the knowledge in the world is useless unless it can be applied to real problems and real situations.  Avoid the ivory tower. Funnel the things you are learning in research into the church and into society. — Stay grounded and ministry focused.
  2. Truth has no fear of honest investigation – Sometimes, in honest inquiry, you will have to sort through the good, the bad and the ugly.  Your own religious tradition may be the biggest barrier in this regard since you are already predisposed to judge certain opinions.  But you cannot avoid them because you disagree with them! — Stay grounded and Biblically focused.
  3. Research is the building of skills for life – I have likened the PhD process to Jedi Knight training. It is sometimes obscure and mysterious, but you do end up developing some amazing skills:  research, writing, argumentation, logic, clarity and depth of thinking and so many more.  Even better, your own convictions will become stronger and more defensible the more broadly you read. — Still, stay grounded and worship focused.
  4. Your grasp of a subject will be incredible – This is one of the biggest blessings of having to sort through so many books, articles and theories.  You learn a ton and you are forced to follow leads where they take you. A study of the Miletus Speech forces you to look at Acts, Luke-Acts, the synoptics, Paul’s letters, 1 and 2 Timothy, 1 Peter and on it goes. However, the bottom line in this regard: Learn to separate the wheat from the chaff, and store the wheat for later, to feed yourself or others.

Conclusion

PhD studies can sometimes be too heady or academic and relegate you to running down or answering obscure theories which seem to have no relevance to your daily or ministerial life.

If doubts start to creep in, just remember that in the process, you are building a skill, becoming an expert and honing your ability to discern good from bad theology; however, in the end, it all comes down to how you utilize what you are learning.  Staying grounded and ministry, Biblically and worship focused will allow you to funnel the best of your research into your life, home, church and society where it can truly have an impact.

Posted in Preparation | Tagged | Leave a comment

PhD Tips: Note-taking Software for Writing a PhD

Introduction

In my previous post on the need for and uses of a bibliographic software, I mentioned that there were three indispensable tools for every researcher:

  1. A writing tool
  2. A bibliographic tool
  3. A note-taking tool

NOTE: There may be others that more experienced researchers use, but these are definitely the ones that take up much of my writing energy.

Some folks use Microsoft Word for all three phases of writing.  I’m not an evangelist (well, not for software anyway), so if that works for you, then keep right on chugging along.  What ultimately matters is your progress and whether you can churn out quality writing with the tools at your disposal.  However, if you’d like to test out another procedure, then keep on reading.

The key is maximum flexibility

When taking notes you need ultimate flexibility.   Here is my minimum list of requirements for any software, which you are using to take notes:

  • It must combine word processor and file management capabilities (this means you can look inside a document without having to “open” it.)
  • It should allow you to create individual “folders” and /or “documents” that can contain text, links, images, or videos or a combination of all of them
  • It should contain a navigation panel to allow you to move freely from folder to folder or document to document
  • You should be able to view your data as an icon on a navigation panel, a page, as an outline, or as an index card and you should be able to move icons and index cards to different locations at will
  • It should allow for multiple tags to be added to each “record” so you can search on any tag
  • It should have the ability to search for text and save those searches for later use
  • You should be able to attach documents or links to any “folder” or “document”
  • You should be able to gather up any set of “folders” or “documents” into a collection and save collections for later viewing
  • You should be able to e-mail files, documents or text to your note-taking software
  • You should have the ability to sync with a server to access your folders or documents from any computer or mobile device

There are very few programs that do all of those things and do them well.  I have found two that are worthy of mention:  Evernote and Scrivener.  I currently use Scrivener because its word processor is more robust, but either is a good choice.

Here’s a video showing some of Scrivener’s useful features:

One drawback of note-taking software

One of the few drawbacks of using a non-word processor to gather your notes is that you will not be working in a final product environment.

If you prefer to insert your footnotes, tables, columns and images into your document exactly as they should appear the first time around, then you should probably stick with a regular word processor. I like the note-taking software for the flexibility it offers and for its ability to let me organize my thoughts.  I worry about the format later.

Organize From the Get Go!

Ultimately, whatever software you decide to use, you must take care to periodically review your notes and organize them in some fashion.

If you’re like me, you can sit down for weeks at a time, copying references out of secondary literature, jotting down notes from the biblical text, all the while thinking that you’ll go back later to make sense of it all.  However, you might just end up with hundreds of tiny references which can be time consuming to sift through. 

Review your notes often and categorize them appropriately.  Set up a little organization system from the start, either with tags or simply with an outline.  Indeed, having a broad outline, and then slotting your notes into these categories is probably the best way to go about it.  It works even better if your outline is quite detailed since you will begin to build up good content by adding notes to specific outline categories.

That’s about all for now.

Happy researching!

Posted in Organization | Tagged , | 5 Comments

PhD Tips: 5 Tips for Finding a Dissertation Topic

Introduction

In my previous two posts on choosing a dissertation topic, A “Flexible Evolution in Thinking” and “Asking the Right Question,” I wrote about the flexibility inherent in choosing a dissertation topic (you can change your mind along the way) as well as how to conceptualize your proposed topic (i.e. research begins with a good question.)

Now, I’d like to dive into some practical tips for narrowing down a dissertation topic. Keep in mind that there are a myriad of ways of going about this process.  There is no right method.  These are some things that have worked for me.

1. Read several dissertations to get acquainted with topic ideas and styles

In the Biblical Studies area, check out dissertations published by reputable presses (Cambridge Press, T & T Clark, etc.) and read them over carefully, especially their abstracts (one paragraph summary of the thesis), and the first chapter, which lays out the methodology for the study.

Your goal is to get into the dissertation topic mind set and begin to get ideas for your own topic:

  • Notice how each dissertation is setup to answer one basic question with its ancillary sub-topic
  • Notice the types of questions or problems the dissertation answers
  • Notice the methodologies that are used to answer various types of questions (i.e. rhetorical studies when dealing with dialogue or speeches)

TIP: Find the dissertations on the Society for New Testament Studies site (or similar sites) and then jump over to Google books and search for the dissertations there.  Many times you can preview the first chapter.

IMPORTANT: Dissertations also provide suggested avenues for further research

Look for suggestions for further research in the back of the final chapter of every dissertation. These are usually stated in the form of questions or topics which are germane to the particular study but which fall outside of its scope.  This was how I discovered my dissertation topic.

2. Begin with your passion or interest

To the extent you have control in this (sometimes you may feel pressured by an adviser to choose a particular topic) begin with broad topics, texts, books or methodologies about which you are passionate or have a great interest.

I wanted to study leadership in the emergent churches and models which I could use for my work in preparing pastors in Latin America. This lead me to Acts, which lead me to the Miletus Speech and Paul’s discourse on leadership to the Ephesian elders (Acts 20:17-38).

  • Begin by reading dictionary articles (for subject or theme) or commentaries (for a book or text) that cover your topic.  You want a broad grasp of your subject area.
  • Read critically.  You should begin to get a handle on the various debates that surround your broad topic.  Who are the important scholars in the debate?  As you read, try to formulate questions that can turn into a dissertation topic.
  • Read journal articles (in the ATLA database for example) or book reviews of books that have been written by these heavy hitters.  Your broad topic should now be splitting into more niche subjects. As you read, you want to formulate the argument of each article as clearly as you can, categorize them into different sub-themes, and begin to interact with the various scholars.  Again, you want to ask yourself if there is a question embedded in the material you are reading?  Do you disagree with a conclusion? Has someone left out an important aspect?

3. Do a quick literature review for any interesting questions

This is a lengthy process unto itself and you’ll have to check out some books that will walk you through the process. Destination Dissertation: A Traveler’s Guide to a Done Dissertation contains a very detailed, step-by-step approach to doing a literature review.

McEvoy’s The Literature Review: Six Steps to Success may also be helpful.

Essentially, you must run through a quick survey of the scholarship in your topic to see if there is traction there.  You are trying to get a feel for the lay of the academic landscape.  Your goal is to try to situate your topic somewhere within that landscape.  (This is getting into the whole concept of originality, which we’ll cover in a later post…)

TIP:  Use book reviews to get a quick understanding of various titles and authors.  There is no shame in reading someone else’s summary of a 300 page tome, especially one in German or French.  Also, read the conclusions of each section (article) or chapter (book) to get a sense for the argument of written work.

IMPORTANT: The literature review is also where you begin to receive that all important training in reflecting and summarizing other scholars’ work.

4. Become super acquainted with different methodologies

I wrote about this  in Post No. 2 of The (Dreaded) Dissertation Topic, but it bears repeating, probably more for my sake than yours.  I have to say, this was probably the weakest area for me as I entered a biblical studies program.  I couldn’t tell you the difference between redaction criticism and my elbow, and it was apparent to me during my application process when I had to put down a bunch of high faluting terms in my dissertation proposal that I had just learned.

Any text (well virtually any text) and any book can be approached from any number of methodological presuppositions.  Unless you know what these are (redaction, source, tradition, form, narrative, post-modern, etc.) you will be very limited in being able to narrow down a topic.

5. Ask for help and read others’ advice

It may sound like cheating that I recommend someone or something else in a post of tips for finding a dissertation topic, but the truth is, that we do not go through this process alone.

Once again, the book Destination Dissertation, for example, contains a great section on helping you choose a dissertation topic.  It tries to side-step the hit or miss approach that often accompanies a search for a topic. It has some great advice for setting up a meeting with a trusted adviser or professor in order to clarify your thinking and getting help in nailing down a thesis .

In addition, talk to professors or others who have trod the path before you and ask them to give you suggestions that you might be able to pursue.

A pastor friend of mine (we’ll call him Bill) mentioned in passing to another colleague (John) that perhaps he should look at Isaiah 55 in the Septuagint for his dissertation.  This was only weeks before John was to fly over to Europe to meet with his advisers and his school.  Wouldn’t you know it, that brief conversation was John’s eventual dissertation topic.

Conclusion

Well that does it for this post.  I realize these tips only begin to scratch the surface of this very broad topic of finding a dissertation topic.

Still I hope they can be helpful in what sometimes seems like an elusive quest for a thesis.

I would love to hear about resources and ideas you have used in your PhD topic search!

Happy researching!

Posted in Dissertation Topic | Tagged , | 5 Comments

The (dreaded) dissertation topic – 2 of 3 – “Asking the right question…”

Introduction

In this post I want to help you conceptualize a few things regarding your dissertation topic before you launch into reading tons of books in search of a good thesis.

This is the second post of a quick series I am doing on the dissertation topic.  You can check out the first post entitled “The (dreaded) dissertation topic – 1 of 3 – ‘A flexible evolution in thinking.”

The question is king

When contemplating a dissertation topic, your first task is to re-conceptualize your thinking about it!  (I know this sounds very Yoda-like, but stick with me on this…)

To put it another way, a dissertation topic is nothing more than a question you are posing to the available data (In a Biblical Studies program, data is defined more typically as the biblical text, but it can be any number of sources whether archeological or literary ranging from the period of the Ancient Near East to the early Church fathers).

Your doctoral dissertation is the systematic answer, coherently written and tightly argued, to a high level inquiry that you are making of these resources.

This is why my topic heading is, “The question is king.” Without asking a good question, without narrowing down your research question to something manageable, answerable and defensible, your writing of your dissertation will be a long haul indeed (it won’t be pleasant, may cause you unnecessary delays, and could result in you not reaching your PhD goals.)

I didn’t learn this in seminary

This concept of having a research question that guides the investigation was something that was completely foreign to me as I began my PhD program.

During my MDIV or even during my ThM, I really didn’t have enough exposure to academic writing to be aware of this.  And most of the assignments I completed, exegesis papers, topical research papers, etc. did not require me to think in this way.  I wasn’t required to produce an original contribution and the approach to those assignments was more a summarizing of various resources than it was tackling an academic inquiry.

While I’m on the topic of my own academic preparation, I will have to say that if you are attending a conservative seminary prior to a PhD program you really must expose yourself to the wider academic community.  Most of the literature today, whether in books, articles and studies as well as the research that is being conducted in Biblical Studies comes from the non-conservative sector of the academic community.

In a PhD program, you must deal with all of it if it impacts your topic. If a German critic thinks that Luke created all of the speeches in Acts from his own imagination (i.e. Dibelius), you can’t simply sidestep that argument if your thesis covers the speeches in Acts in some way.  (By the way, no discussion on the Book of Acts is complete without tackling Dibelius.  He pretty much re-set the agenda for studies in Acts since the 1950s.)

Again, if you are thinking about going into a PhD program, you must read wider and have more meaningful engagement with biblical critics who do not see the world (or the Bible) the way that you do.  In my case, I was able to take classes at Harvard Divinity School and Andover Theological Seminary where I interacted with students from many different backgrounds and spiritual histories very different from my own.  It wasn’t comfortable at times, but it made for good PhD preparation.

The research question

All right then, let’s take a look at some simple research questions in order to re-conceptualize this whole notion of a dissertation topic.

  1. How does the Christology of 1 Peter relate to the issues of suffering and persecution seen within that letter?
  2. Do the Miletus Speech (Acts 20:17-38) and 1 Peter 5:1-9 have a common literary tradition?
  3. What is Luke’s view of leadership within the context of the Last Supper Discourse (Luke 22:15-30)?
  4. How does the rhetorical strategy of the Philippians letter contribute to the theme of consolation?

Here are a few things to notice about each question.

1) Embedded within each question is the contour of the dissertation itself.

The way you frame your question will determine the background that must be covered, and in a sense, give you a guidepost for the larger chunks of your study.

For example, in the case of 1 Peter and Christology (1 above) you would have to cover suffering in 1 Peter, the Christology of 1 Peter and the relationship of Christology to suffering in 1 Peter. Throw in the introductory chapter which contains a literature review (a history of research on 1 Peter and suffering) and a summary chapter and you are up to five chapters.

In the case of the Miletus Speech (2 above), you would have an exegesis chapter on each text, a chapter demonstrating the literary parallels within both texts and a chapter tracing the literary tradition of both texts to a common source.  Again, literature review and summary chapters would take you to six chapters total.

In the case of Luke and leadership (3 above), you would be required to do some socio-historical research into Greco-Roman leadership models.  The chapter outline would be 1) Intro and literature review 2) Luke 22 exegesis 3) Greco-Roman leadership 4) Comparison of Luke 22 leadership style to Greco-Roman leadership style 5) Luke’s view of leadership in Luke-Acts 6) Summary and conclusions.

2) The question you ask determines the primary methodology you will use in completing your dissertation.

The issue of methodology was also one that I had very little grasp of when I began my research.  About six months in, one of my friends suggested I read a section of Biblical Interpretation: An Integrated Approach by Tate, which covered the various methodological approaches to studying the Bible.  It was as if a light bulb just went off in my head (I know, I know, I was incredibly naive as I jumped into my research, but I have nothing to hide now.  I just want to help.)

In order to choose a topic, you will inevitably be forced to pick a methodology or methodologies that you will apply to your data.  The methodology is the primary analytical approach you will take to study your topic.

The word “criticism” is often used in conjunction with different methodologies.  For example in the Biblical Studies world: form, source, tradition, canonical, narrative, socio-historical, rhetorical, post-modern, redaction and literary criticism are methodological tools to use in writing your dissertation.

Each one of these methodologies uses specific literary tools to look at your data and engages with (in some cases) very specific scholars who have had a big influence on that particular methodology.

Thus, in the research question above, dealing with the rhetorical strategy of Philippians, you would use rhetorical criticism as one of your methodologies. This would require you to become steeped in the use of Greco-Roman rhetorical strategies and be able to use those strategies as a lens by which you look at how Philippians uses rhetoric to communicate its message of consolation.

In the case of Luke and leadership, you would use socio-historical criticism as one of your methodologies, and your study would take you into archeology, inscriptions, and literature that describe various models of Greco-Roman leadership.  These you would use to compare to what Jesus says about leadership in Luke’s Last Supper discourse (Luke 22).

Finally, in the case of comparing the Miletus Speech and 1 Peter 5, you would use tradition criticism as one of your methodologies. This would allow you to trace the literary sources that lie behind both texts and to figure out if they share a common literary tradition.

Read with a questioning mentality

As you can see so far, a good research question is what drives your research.  Thus, from now on, as you read through scripture or secondary literature (articles, books) ask yourself if there is a question embedded in the information you are reading.  Does something not make sense? Is there an interesting twist you never saw? What question is an author raising and answering? Is the question he / she is asking framed properly or even valid?

Just the other day I was reading the story of Samuel’s birth in 1 Samuel. As it is related, Hannah suffered greatly through childlessness, but one day, the LORD “remembered” Hannah and caused her to conceive.

That word “remembered” struck me strangely.  Is that a Hebrew idiom? Why use a cognitive term there? Where else is this term used?  How is it used? In a very short order I had the potential for a research question and a potential dissertation topic which would immerse me in the world of Hebrew idioms, 1 an 2 Samuel (and essentially Joshua – Nehemiah, the so-called Deuteronomic History), a philological study of the term “remember” and its cognates, and so on…

Summary

In this re-conceptualizing of what a dissertation topic means, I hope you have been able to see that the research question is the primary goal of choosing a good topic.  By viewing your dissertation topic as a question, you can begin to think of various inquiries that you think you might want to pursue.

What are you curious about, what questions might you want to ask of the scriptures or of other literature of the biblical period?  The question is king and your job is to choose the one that will be the most interesting to you and that will lead to a fruitful investigation.

Happy researching!

Posted in Dissertation Topic | Tagged , , , | 5 Comments

The (dreaded) dissertation topic – 1 of 3 – “A flexible evolution in thinking…”

Introduction

During the short time I have worked on my dissertation (16 months of part-time research and counting), there have been few things that have caused me as much worry and doubt as that of choosing a dissertation topic. 

How do I choose among so many interesting topics? Should I do a textual or topical study? and of course, Will I be able to make an “original contribution?”

The choice of a dissertation topic is obviously of enormous importance given that you will be spending a good 3-5 years looking into this subject.

This next series of posts on the “dreaded dissertation topic” are my attempt to somewhat demystify the process and to share some elements that were helpful in the shaping of my research topic.

Since it is such a large topic to cover, I will be breaking up this post into three separate articles. 1) Highlights how choosing a topic is a flexible and evolutionary process; 2) Focuses on the big picture goal of a thesis, which is asking the right research questions; 3) Dives into some nitty-gritty advice on how to go about finding and choosing a good topic to research.

Continue reading

Posted in Application, Dissertation Topic | Tagged , , , , | 4 Comments

PhD Tips: Bibliographic software – A researcher’s dream

Introduction

Today I’d like to talk a little about organization as it pertains to your research.

One of the most critical tools at your disposal is a so-called bibliographic software (now referred to as Bib Software).  I personally believe it is one of the top three resources for every researcher.  These include:

  • The word processor (what you will use to draft and write your dissertation)
  • The note taking software (sometimes the same with a word processor or sometimes a different program altogether.  See my post Note taking software for my thoughts on this!)
  • The bib software (a resource to organize your bibliography, though it does much more than this)

The Bibliography Software

As you go about your research, you will be looking up and using 100s of bibliographic resources.  The most common are books and articles on your subject, but resources can also include electronic downloads, audio files, newspaper articles, interviews, etc.

The list is quite extensive and any manual for writers (i.e. Chicago Manual of Style, Turabian Manual for Writers) will contain a lengthy list of these potential resources.  Thus, your first task is to be able to manage, sort, organize and use these resources in the most efficient and productive way.  Enter the Bib software.

But which one?

I cannot recommend one product over another because I haven’t had experience with them.  And besides, everyone has a favorite program that they use.

EndNote is perhaps the most common bib software, Sente is another popular module.  Nota Bene (for PC only) is a combination word processor, note taker and Bib software that many researches in the U.K. swear by.  I know of one professor who recommends it to all of his research students.

I use Zotero, which is a free, open source Bib software that gets attached to your Mozilla Firefox browser.  I like Zotero for several reasons:

  1. It is free (though in all fairness, there are multiple free bib software programs you can download.)
  2. It is quite robust
  3. Because it is open-source, a community of very invested users are continually fixing various issues,  adding enhancements, and providing a vibrant forum for your questions to be answered
  4. It resides in my browser.  Because much of the research I do is on-line (in WorldCat, ATLA Databse, etc.) it is always open when I am browsing
  5. It integrates with Microsoft Word’s footnote and bibliography functions (a big plus as you begin drafting and writing so that you don’t have to create your footnotes by hand)

That’s my plug for Zotero; however, the important thing is to make a bibliographic software a part of your daily researching routine.

Organizing your bibliography

The most common function for a Bib software is obviously to serve as a repository for all of the literature and bibliographic resources you will be using in your dissertation.

Many resource sites (WorldCat, ATLA Database, JSTOR, etc) have an automatic export function, which copies the bibliographic information from their site directly into your Bib Software.  Though this saves you from typing in the information, you will still need to scan the entry to make sure it is up to publishing standards.  (For example, sometimes each word of the title of a book is not capitalized.)

IMPORTANT: It is very important that you take down bibliographic information the moment you have the resource in hand, and that you take it down carefully.

When I export information from an Internet library, I tag that record as “Need to Verify Bibliography.”  This way, when I am physically at a library, I will track down the resource and verify all of the pertinent data.  I then tag that entry as “Bibliography Verified.”  This gives me the comfort and peace of mind that if I begin using this entry in my dissertation draft it is up to publishing standards.

The Beauty of Tagging

I have mentioned tags, and this is also a critical part of the organizational potential of a Bib Software.  You can have an unlimited number of tags added to each bibliographic record.

For example, my dissertation is on the Speeches of Acts.  The tags I can use for each record (depending on its content) are multiple: “The Speeches of Acts,” “Paul’s Speeches in Acts,” “Genre of the Speeches,” “Miletus Speech – Structure,” “Miletus Speech – Form”…you get the picture.

Every resource can potentially be used in different parts of your dissertation.  Tagging a resource with an appropriate identifier (chapter, book, verse, methodology) gives you the ability to find the appropriate resources when you need them.

But you can also tag resources in the following ways (the list is only limited by your specific needs):

  • Verify bibliography (means you need to get a physical book or article to check the accuracy of the entry)
  • Need to check out (Tag records as you write and when you arrive at the library, click on this tag to know what you need for the next stage of research)
  • Library where found (makes tracking down a resource so much easier)
  • Need to read
  • Author, topic, book, verse, methodology

Unlimited Attachments

Each record entry in a Bib Software can have multiple attachments and notes.  I create a note for each record that gives the central argument for the key resources I am using in my dissertation.  I also create notes to remind me of pages that I should read, where specific information might be found, important content, etc.

I have attached PDFs of articles to the article entry itself.  You can attach book reviews or outlines, links to web pages, the Worldcat Record, or the ATLA record.

Historical Picture of Your Resources

The Zotero software allows you to create a histograph showing a list of books you have selected on a historical time line.  This is great to get a picture of the history of research in your particular area or to remind you where you might have gaps (i.e. perhaps you need more recent literature.)

Other Uses

You can also create stand-alone notes in Zotero (and I would think in other Bib Software).  Thus, I have a few odds and ends entries to keep track of proper writing style and conventions (for example, use of quotes, placement of footnote numbers, etc. which can be different between the U.S. and U.K.)

Important: Find out what conventions you must use in your writing from your school (abbreviations, footnote styles, placement, etc.) and then stick with that convention.  Apply it to your work the first time you set down to write.  (You can read an entire post of the importance of this step here: Be Consistent When You Write)

I also keep an attachment of the SBL Handbook of Style which is used extensively in the Biblical Studies writing / research world and which contains the most common publishing formats used by its members.  This includes abbreviations of biblical and non-biblical books and other important conventions.  The list of resources you could keep at your ready disposal is endless.

Finally, I have even heard of some people using a Bib software as a note taking software.  Because you can have an unlimited number of notes, I suppose this is a real possibility allowing you to reference a book or article and all of your notes on that book in one place.

The Bib Software in Writing

Apart from the organization of your bibliography, the other benefit is during the drafting and writing stage.  You want to be able to click a button, choose a resource, add a page number, and have your word processor plug-in the right footnote in the right format.

If you make a change to the original record, a simple click in your word processor will grab the most up-to-date information and rewrite your footnote for you.

If a resource is used for the second time, you want to have a shorter entry automatically created for you.  If the same resource follows, you want your Ibids to also be created automatically.  And if an Ibid. or shortened footnote is moved to a first use section of your dissertation, your word processor should adjust each entry after that accordingly.  These are not the issues you want to focus on as you write.  Your job is to create content.  The mechanics of footnotes (style, abbreviated, etc.) should be left to your software tools.

Finally, a Bib Software that is integrated with your word processor will create a completed bibliography based on the footnotes in your dissertation.

A Great Tool

I could go on and on raving about this most important organization tool.  It is a must for any researcher and it has made me much more efficient and saved me countless headaches.

I should finally mention that getting into a habit of properly using this tool has given me a great peace of mind.  I can freely use the completed entries in my writing to hand to a supervisor or other colleagues knowing that each entry has been scrutinized and is ready for publication.

Happy organizing!

Posted in Bibliography Software, Organization, Writing | Tagged , , , , , | 5 Comments